Contracts Administration

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Contracts Administration administers the design professional contract and construction contract process for the UCR campus, in compliance with UCR and UCOP Policy, and State and Federal Law to ensure minimal financial and legal risks to UCR, The UC Regents, and to satisfy the mission objectives of Planning, Design & Construction.


UCR conducts:
  • Formal competitive bidding for construction projects valued above $300,000 via public advertisement;
  • Informal competitive bidding for construction projects valued between $50,000 and $300,000;
  • and Either informal competitive bidding or negotiated contracting for construction projects valued at less than $50,000, as allowed by Code and UC policy.

    UC Riverside seeks participation from contractors, design professionals and consultants, including those that qualify as a small and diverse business, by providing them equal opportunity to compete for university contracting and consulting opportunities. Our program strives to promote small business development, enhance business knowledge and experience, foster increased business capacity and provide small businesses access to opportunities at UC Riverside.

Frequent Topics of Interest
  • Payment Process

    Invoices shall be sent to the following address:

     

    UCR Planning, Design & Construction

    1223 University Avenue, Suite 240

    Riverside, CA 92507

    or pdcinvoice@ucr.edu 

  • Insurance Minimums
    1. Insurance Requirements.  Contractor/Consultant, at Contractor’s/Consultant's sole cost and expense, shall insure its activities in connection with this Agreement, and shall obtain, keep in force, and maintain insurance as listed below.  The coverages required under paragraph V.B. shall not in any way limit the liability of the Consultant.

      1. Commercial Form General Liability Insurance with coverage and minimum limits as follows:
        1. Each occurrence                                                           $1,000,000
        2. Products Completed; Operations Aggregate         $1,000,000
        3. Personal and Advertising Injury                                $1,000,000
        4. General Aggregate          $2,000,000

      b. Business Automobile Liability Insurance for owned, scheduled, non-owned, and hired automobiles, with a combined single limit of no less than $1,000,000 per accident.

      c. Professional Liability Insurance, with minimum limits of $1,000,000 per claim and $2,000,000 in the aggregate.  (Does not apply to contractor’s unless on a Design-Build contract)

      d. If the above insurance (subparagraphs V.B.1.a – V.B.1.c) is written on a claims-made basis, it shall be maintained continuously for a period of no less than 3 years after the date of Final Completion of the services authorized pursuant to each Written Authorization executed.  The insurance shall have a retroactive date of placement prior to, or coinciding with, the date services are first provided that are governed by the terms of this Agreement and shall include, without limitation, coverage for professional services as called for in this Agreement.  Insurance required by subparagraphs V.B.1.a-V.B.1.c shall be (i) issued by companies that have a Best rating of A- or better, and a financial classification of VIII or better (or an equivalent rating by Standard & Poor or Moody’s) or (ii) guaranteed, under terms consented to by the University (such consent to not be unreasonably withheld), by companies with a Best rating of   A- or better, and a financial classification of VIII or better (or an equivalent rating by Standard & Poor or Moody’s).

      e. Workers' Compensation and Employer’s Liability Insurance as follows:

                      i.                 Worker’s Compensation: as required by Federal and State of California law.

                      ii.   Employer’s Liability:       

                                 Each Employee  $1,000,000

                                 Each Accident    $1,000,000

                                 Policy Limit         $1,000,000

                      iii.   Insurance required by this subparagraph V.B.1.e shall be issued by companies (i) that have a Best rating of B+ or better, and a financial classification of VIII or better (or an equivalent rating by Standard & Poor or Moody’s) or (ii) that are acceptable to the University.

     

  • Payment and Performance Bond Requirements

    Payment Bond Required at $25k contract award, Performance Bond Required 

  • Public Records Inquiries

    Public Records Inquiries (send to: https://www.ucr.edu/public-records)

  • Documents
    1. See a sample of the Mini Form Contract (work $1-$300k) and its General Conditions

      Mini Form Contract

      General Conditions

    2. See a sample of the Consultant Agreements (PSA & EDPA)

      PSA

      EDPA


For RFQs and RFPs specific to environmental services  click here